How to email to many without being a spammer?

02 September 2008 ~ View Comments

How to email to many without being a spammer?

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Today’s social network oriented world has made sharing information and links a fun. With the growing number of social networks, blogs and other micro-blogging services like twitter and Plurk, sharing information with family and friends has become part of daily routine.

Whenever you see something interesting, you click on Share on Facebook, Myspace, Hi5, Orkut or Email it. You want to share the good stuff as soon as you see it.

If you are like me, having lots of friends, then sometimes you won’t be able to send the stuff to those many people at once. And even if you do you are not sure if eveyone has received it. Because of the following issues:

You might forget people email addresses and send email to wrong person instead.
You might not remember all email ids, so might miss couple of people from the list.
If you list is too big, then it might end up in Spam or Junk email category.
Lot of services like Yahoo, Live Hotmail and Gmail put restrictions on how many people you can send email to in a day. (e.g. Yahoo! limits it to 100 with a maximum of 10 in BCC and Live Hotmail limits you to 100 emails per day whereas Gmail lets you send it to 500 addresses in a day.)

So what is the best way to send mails to lot of people without looking like a spammer and save time as well. I will say, overall there are three easy ways of doing it:

Use Groups: This is the best way of sending emails to lot many people in a single shot. Try Google or Yahoo groups to create your own group. When you create a Group you get an email address for the group. Now you can use that group email address to send emails to the members you have added. Everyone in that group will get an email. Now you have to just remember one email id only.
Use Distribution Lists: This is another way of saving yourself typing lot of emails everytime you want to send email to lot of people. In almost all email services these days, you get an option to create Distribution list or Groups. You may create separate distribution lists for different purposes and then just send mail to that list only. The services will pull address from your address book. Look at the pictures below.
Use Outlook and Word Mail Merge feature: As I highlighted in one of my previous post, you can do mass mailing privately by using Outlook and Word mail merge feature. Read this post to get an idea about the same. I don’t want to repeat the steps again here.

So these are the few methods you can send emails to lot of people simultaneously in possibly a single shot without looking like a spammer to email services and your friends. Save yourself from being highlighted as SPAMMER.

Tags: Email, Gmail, Groups, Hotmail, Online File Sharing Series, Yahoo

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